Board of Directors Minutes

The latest Military Officers Association Southwest Virginia Chapter Board of Directors Meeting Minutes is shown below. Previous Board of Director Meeting Minutes are archived below and may be downloaded by clicking on the name.





19 April 2018

Call to Order

A meeting of the Board of Directors of The Southwest Virginia Chapter, Military Officers Association was held on 19 April 2018 at 0900 hours Eastern Standard Time at the Hidden Valley Country Club, Salem Virginia.

Directors and Chapter Officers Present:

2nd Vice President Lee Ensley, Secretary Steve Jamison, Treasurer Scott Van Cleef, Chaplain Roger Talmadge, Personal Affairs Officer and Legislative Affairs Representative Jim Flynn, VCOC Representative and Public Relations Representative and Newsletter Editor Gary Powers, Sergeant At Arms Michael Kasnick, Surviving Spouse Liaison Mary Lou Summers, Past President and Program Chair Dan Karnes, Director Larry Johnson, Director John Miller, Smith Mountain Lake Representative Arther Sommers, Director Emeritus Tom Dalzell. 

Directors and Chapter Officers Absent:

President David Gilleran, 1st Vice President and Membership Chair Donna Fore, Awards Chair Robert Habermann, Director Michael Leigh.

Call to Order

2nd Vice President Lee Ensley called the meeting to order at 1000 hours. A quorum of directors was present, and the meeting was convened. 

Opening Prayer

Chaplain Roger Talmadge led the Directors in prayer.

Pledge of Allegiance:

2nd Vice President Lee Ensley led The Pledge of Allegiance to the Flag recited by all present.

Approval of Board of Directors Meeting Minutes:

•Minutes of the Board of Directors meeting of 15 February 2018 were approved as submitted.

Presidents Report

•No report..

Secretary’s Report:

•Secretary Steve Jamison awaiting the recruiting list from MOAA on new system.

•2nd Vice President Lee Ensley to assist the Secretary to call members delinquent on paying chapter dues.

Treasurer’s Report:

•Checking account balance - $6,928.25

•The Profit and Loss statement, Budget vs. Actual 1 January through 9 April 2018 and Reconciliation Detail was presented.

•Leadership and savings fund balance - $7,428.39, of which $2,250 is in savings, $3,750 from the VFW gift and $1,428.39 in the Leadership fund.

•Treasurer reported that thanks to generous donations in memory of Bill Gore the leadership awards of $1,000 was met with an increase in the fund total of $240. 

Chaplains Report

•Chaplain Talmadge reported on the latest activities and fiscal issues affecting the Military Family Support Center. 

•Chaplain Talmadge to check on the MFSC General Liability policy necessary to receive the MOAA Military Family Initiative Grant Application. 

 1st Vice President’s Report:

•Colonel Fore sent an e-mail to be read at the meeting.  The report indicated as of this date she has not seen a Recruiting List from national.  She will contact MOAA to ascertain what happened to the SWVC listing.  She plans to reach out to the officers listed in the SWVC catchment area who are non-MOAA Chapter members as well as engage local members who are on the SWVC Chapter list but not currently active with the SWVC.

2nd Vice President’s Report:

•Will continue with assisting the Membership Chair on the Chapter Recruiting Program 2018. 

Surviving Spouse Representative Report:

•Contacted all five surviving spouses to invite them to attend the May dinner meeting at the Shenandoah Club.

Legislative Liaison Report:

•VCOC not active on the JLC initiatives.  Funding is the issue..

VCOC Representative Report

•Gary Powers and Jim Flynn attended the VCOC 2nd Quarter meeting on 11 April 2018 in Richmond, VA.  VCOC discussed nominating a National and State representative for recognition.

•Congressional Appreciation Luncheon 9 My 2018, Capitol Hill Club.  Steve Jamison, Jim Flynn and Dan Karnes to attend.  

•The new VCOC website completed by Mary Lou Wassel and Gary Powers.

•MOAA HQ responded unfavorably to reviving the Gold Bar program.
Public Affairs Report

•Public Affairs representative Gary Powers provided the following items:

1.Communique’ Newsletter status - 2nd quarter (APR-MAY-JUN) still in work. In need of inputs.

2.Chapter Website - updates continue
- Visitors to date:  88 last 30 days, 872 last 12 months

3.Sponsorship - Valley Wealth Group 1 year renewal. No communication from corporate sponsor.

4.Public Affairs
 - VCOC website:
- Upcoming PR opportunities
- Brain Injury Services of Southwest Virginia reception at Shenandoah Club on 29 March.
- Renovation Alliance 28APR, ROTC/JROTC Awards.  Photos to VCOC.
- Purple Heart Ceremony

Sergeant At Arms Report

•No report.

Past President’s Report:

•Joint leadership Council

•Community Veteran Engagement Board.

Director Reports

•No reports.

Committee Chairperson’s Report

•No reports.

Old Business

•Presentation of the MOAA JROTC Medal Awards to nineteen (19) high schools.

•The SWVC Chapter Leadership Award Selection Committee met on 4 April 2018 to select the recipients of the Southwest Virginia Chapter Leadership Awards for 2018.  Eight applications were received from the Army, Navy and Air Force ROTC Units at Virginia Tech and the Army ROTC Unit at Radford University.  All the applications were extremely competitive and proved a difficult decision to select the winners from such an outstanding group of applicants. 
    The General William B. Rosson Leadership Award selection for 2018 is Cadet Matthew W. Van Shufflin of Radford University Army ROTC program.
    The Major General Lloyd B. Ramsey Leadership Award selection for 2018 is Cadet Abby L. Houghtling of the Virginia Tech Air Force ROTC program. 

•Chapter representatives will present the MOAA ROTC Medal Awards to the three ROTC units at Virginia Tech and the one ROTC unit at Radford University and the two Leadership Awards during their respective awards ceremony on 19 April 2018.

•Chapter Level of Excellence Award submitted 22 March 2018.

•SWVC gift coins for speakers. Tabled for later meetings.

•Alternate locations for membership meetings to be held –Holiday Inn Tanglewood.  Tabled for later meetings.

New Business

•Renovation Alliance 2018 Community Renovation Day 28 April 2018.

•Speakers/programs for September, October, November and December 2018.

•The following suggestions were put forward:

1."Ghost Army" - POC Steve Jamison, James Baum

2.Author of "Code Girls" Liza Mundy – Donna Fore

3.Ms. Kathyrn Mustard, Licensed Clinical Social Worker and Suicide Prevention Coordinator, Salem VA Medical Center - POC Dan Karnes.

4.Purple Heart Association - POC Gary Powers

5.New PMS's at VT - POC Jim Flynn

6.William P. Crowel, former Deputy Director of the National Security Agency (NSA) - Intelligence & Cyber Security POC- Gary Powers


There being no further business to come before the Board of Directors, the meeting was adjourned at 1134 hours.  The next Board of Directors meeting will be at 1000 hours on Thursday, 20 September 2018, at Hidden Valley Country Club.

Respectfully submitted,

Stephen L. Jamison